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PUBLIC RECORDS REQUESTS

In accordance with Florida's Government in the Sunshine laws, Bal Harbour Village municipal records shall be transparent and open for inspection from anyone.

Persons may request public records either verbally or in writing. Requests should be sufficiently detailed to identify the documents sought to be examined or copied. Public records requests are applicable to non-exempt, non-confidential portions of existing records. The Village shall not be obligated to create a new record or compile lists of information from various existing records to accommodate a public records request.

In order to respond promptly, requests for public records should be submitted to the Office of the Village Clerk via e-mail to records@balharbourfl.gov.


Extensive Records Requests

Pursuant to Fla. Stat.§ 119.07(4)(d), Bal Harbour Village, the Village may charge a reasonable special service charge, which shall be in addition to the duplication charges, if the nature or volume of public records requested to be inspected, examined, or copied is such as to require extensive use of information technology resources, or extensive clerical or supervisory assistance by personnel

The term "extensive use" means any time longer than one-half hour needed to complete all tasks defined in subparagraphs (i) and (ii) below.

  1. The term "extensive use of clerical or supervisory assistance" includes longer than one-half hour of locating and retrieving of records; reviewing records for statutorily exempt information; preparing records for inspection or copying by redacting or excising exempt or confidential information from records prior to review or copying; monitoring of the inspection or copying of records when necessary to ensure the integrity of the records; and instructing, or supervising personnel in performing the foregoing tasks when responding to a particular public records request.
  2. The labor cost actually incurred by, or attributable to, the Village for clerical or administrative personnel providing the service.

Deposit of Estimated Fees

Prior to the duplication of any public record, the Village shall notify the requester of the estimated cost. Prior to the assessment of any special service charge, the Village shall notify the requester if the information does not appear to be readily identifiable, possibly not in our possession and/or non-existent, or will require additional time to review and copy. Upon agreement by the requester and payment of estimated charges, if any, the Village will proceed to complete the request.

For any copies not listed above, the charge shall be limited to the actual cost of duplication, as defined in Fla. Stat. § 119.07(1)(a).

For more Information, Contact Stephanie Marquez, Deputy Village Clerk and Records Management Liaison Officer at 305.866.4633 or records@balharbourfl.gov.